08: Configuring Employee Contributions in Hourly
After you register your company and your employees in CalSavers, they will send you, as the employer, an employees list. This list indicates who has and hasn’t opted in, and how much your participating employees are contributing, calculated as a percentage of their gross pay.
It is then the responsibility of the Hourly admin in your company to update employee benefit settings in Hourly.
Note that an employee can also update their own settings, if they have access to those settings in their Hourly app. It would then be the employee’s responsibility to ensure that the settings in their CalSavers account match the settings in their Hourly account.
Also note: Employee CalSavers accounts and Hourly employee benefits are not linked. Changes in either platform do not automatically update the other platform. Therefore, if an employee wants to change their CalSavers contribution, they should do this in their CalSavers account. After that, they should notify their employer’s Hourly admin, who must manually make the update in Hourly. CalSavers will also notify the employer of the change.
Instructions for the Employer's Hourly Admin
Click Employees along the left, and find or search for the employee.
Click any employee field (first name, last name, employment type, etc.) to open their profile page. The tab that opens by default is Employee Information.
Scroll down to Benefits, and click Add / Retirement Plan.
In the New Retirement Plan window along the right, choose Roth IRA - CalSavers.
The Catch Up option is relevant for employees age 50 or older. There are different annual contribution limits for employees younger and older than 50 (in 2021 these limits were $6,000 and $7,000 respectively). Enabling Add Catch Up means that an employee over 50 can choose the higher maximum contribution.
For Deduction Type, choose either Percentage (the more common option) or Amount, with the relevant percentage of gross pay or dollar amount.
And for Effective Period, choose whether the deduction will start in the current or next pay period.
When finished, click Save. The CalSavers plan will now appear, with the correct deduction amount or percentage.
Once set up, you'll want to verify that the settings are correct.