15: Running Off-Cycle Payroll
Off-cycle payroll is typically used to add wages to a pay period that has already been closed, but not yet paid. For example, an employer can add shift hours that were left out in the original payroll run, pay a retroactive bonus, or add overtime or holiday pay.
You can also use off-cycle payrolls to make payroll adjustments.
Click Payroll along the left, and choose a pay period that was submitted but not yet paid.
Click Add Off Cycle at the top. This adds a new pay period, which is labeled Off-Cycle.
All employees who worked shifts during the pay period, or receive salaries, are listed for this pay period. Browse the list to find the employee you want, or use the search field to locate the employee.
To add hours, click the employee’s three-dot icon and choose View Shifts.
Click the first row of the table to open its fields. Choose job location and task if relevant, set the number of regular, OT, DT, time off, or sick pay hours that need to be added for the employee, and save.
Click the employee’s three-dot icon again if you want to add a new set of hours, or to clear the hours you just added.
Click Return to Payroll, and the added hours and wages are listed for the employee.
You can also add off-cycle payroll adjustments. Click an employee’s three-dot icon and choose Payroll Adjustments.
Click Add to add an adjustment, such as a bonus or car allowance, enter the amount, and save.
Click Return to Payroll and continue making adjustments as needed. You can delete an off-cycle payroll by clicking its Delete Off Cycle button.